Association for Asian Studies
Committee on Research Materials on Southeast Asia
Subcommittee on Technical Processes
2003 Annual Meeting Minutes
Thursday, March 27, 2003, 9:15-11:00 p.m.
Hilton New York Hotel, New York Suite
New York City, NY
Present: Gregory Green (Arizona State), Fe Susan T. Go (Michigan),
Raymond Lum (Harvard), Allen Riedy, Shintia Argazali (Cornell), Richard Richie
(Yale), Sirikanya B. Schaeffer (Library of Congress), Rohayati Paseng Barnard
(Chair, Hawaii), Chalermsee Olson (Northern Illinois), Hao Phan (UCLA)
Recorder: Yati Barnard
I. Welcome and Introduction
Hao Phan, the new Southeast Asia Librarian from UCLA, was welcomed.
II. Approval of the minutes
The minutes were approved
III. Announcements and Updates
on LC Southeast Asia technical
services at individual institutions (open to participants)
Gregory Green reported that Arizona State is still outsourcing its Thai materials
to OCLC TechPro. The cataloging of other Southeast Asian materials is done mostly
through copy cataloging.
Allen Riedy reported that Cornell has 3 FTE original catalogers (Indonesian,
Thai/Lao/Khmer, and Vietnamese/Burmese), and three inputters for descriptive
cataloging for Burmese, Thai and Vietnamese materials. Cornell is also now accepting
level 3 records from different sources in attempt to have zero backlogs by next
year. The annex facility at which a large portion of the Echols' is being stored
is already full, but Cornell is building another one.
Raymond Lum reported that Harvard does not collect Southeast Asian vernacular
materials anymore, except Chinese and English, from cap-sea program. Harvard
does collect Mongolian materials written in Mongolian and Cyrillic and those
materials are cataloged. It also collects Tibetan materials. The cataloging
department at Harvard is physically located outside Cambridge, and, therefore,
there is little direct communication between the bibliographers and the catalogers.
Fe Susan T. Go from Michigan University reported that she has one assistant
that catalogs Thai and Burmese materials. The Burmese materials are mostly catalogued,
because the supplier provides the records. She also has three inputters/language
consultants.
Richard Richie from Yale University reported that the position for the Southeast
Asia cataloger is still vacant. A job announcement has been posted (preferably
someone with Indonesian language skills) and a couple of applicants have been
received. Cataloging assistants continue to perform Thai, Vietnamese and Tagalog
copy cataloging, and the library assistants create brief records. Yale is also
moving some of its Southeast Asian materials to its annex facility. Prior to
moving them, librarians verify the records and unless they are fully cataloged,
materials are not to be sent to the annex, and the reason for doing that is
to avoid forgetting the materials once they are stored in the remote facility.
Rich also reported that the cataloging backlog at Yale is about a quarter of
what is being received.
Chalermsee Olson from Northern Illinois reported that she has a cataloging backlog
on Burmese and Thai materials. She herself is the original and the copy cataloger
(mostly Vietnamese), but since she is also the interim Southeast Asia librarian
she has not done much of cataloging. The copy cataloger for the Indonesian materials
is highly skilled. A job announcement has been posted for the position of Southeast
Asia Librarian.
Hao Phan from UC Los Angeles, the newly appointed Southeast Asia librarian,
attended his first Tech Pro meeting. He reported that he was hired to perform
collection development and cataloging, but he has not started doing cataloging
since he is still concentrating on collection development. UCLA also has a large
cataloging backlog, and since the position was vacant for one year there are
still unopened boxes containing Southeast Asian materials from the cap-sea program.
As of now, he can select a few titles at a time (mostly Vietnamese) to be either
minimally or fully cataloged.
Yati Barnard from Unviersity of Hawaii at Manoa reported that the UHM Library
does not have original cataloger for Southeast Asian materials.
IV. Report from ALA Midwinter Conference in Philadelphia (Yati
Barnard)
Yati Barnard reported that ACOC (Australian Committee on Cataloging) has submitted
a proposal (copies were sent to members prior to the meeting) on Malay Names
in AACR2. The members generally agreed that this kind of proposal should be
supported by CORMOSEA. However, the members realized that it would be very difficult
to provide intelligent comments without involving catalogers, who were familiar
with Malay names. Ray suggested that Yati e-mail ACOC to find out the most appropriate
way of endorsing the proposal.
V. Other Business
Recognizing no other business the meeting adjourned.
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Last revision: 15 January 2007
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