Association for Asian Studies
Committee on Research Materials on Southeast Asia (CORMOSEA)
Subcommittee on Technical Processes
2000 Annual Meeting Minutes
Thursday, March 9, 2000, 2-4 p.m.
Town and Country Resort Hotel, Towne Room
San Diego, California
Present: Rebecca Aiken (UCLA), Edita R. Baradi (Yale), Lee Dutton
(Northern Illinois), Fe Susan T. Go (Michigan), Robin Paynter (Oregon), Chan Phan
(Harvard), Fred Protopappas (Library of Congress), Swee-Lan Quah (Ohio), Allen
Riedy (Cornell), Richard Richie (Yale), Sirikanya B. Schaeffer (Library of Congress),
Virginia Jing-yi Shih (Chair, Berkeley), Kim Uyen Tran (Recorder, Yale), Annie
Troedsson (Lund, Sweden), William Tuchrello (Library of Congress), Lynette Wageman
(Hawaii), and Eleanor Yuen (British Columbia).
I. Welcome and Introduction
II. Approval of Minutes
The minutes of the 1999 annual meeting of CORMOSEA Subcommittee on Technical
Processes were approved.
III. Update on LC Southeast Asia Technical Services with Integrated Field
Office System (IFOS)
William Tuchrello of the LC-Jakarta Office proposed to offer CAP-SEA a demonstration
CD-ROM that includes the office annual report and some scanned images of recent
election materials from Southeast Asia. A limited number of samples of scanned
handbill materials from the Indonesian elections were distributed to some members.
If interested, participants should email after April 6th and he will send the
demo disk to them. In the future, we can consider if this would be a good platform
to provide information for unpriced materials such as election materials. William
looks forward to participants' suggestions.
William Tuchrello reported that the Jakarta Office is now producing MARC-format
level Initial Bibliographic Cataloging (IBC) records for materials from Cambodia,
Laos and Thailand. This is a change from producing acquisition-only records
in a non-MARC format. The Office will explore the issue of providing annotations
and making IBC records available to participants in an electronic format in
response to participant interest.
IV. New MARC Format Bibliographic Records from Bangkok Section
A concern was expressed by one of the participants in regard to a bibliographic
record in Thai. William Tuchrello clarified to the Subcommittee that the bibliographic
records from Bangkok is a printer issue rather than a change in the record formatting.
The Bangkok Office is working on resolving this issue.
V. Update on Original Cataloging Records for Southeast Asian Vernacular
Materials
Virginia Shih emailed a list of institutions and the corresponding Southeast
Asian languages for original cataloging to CORMOSEA listserv on March 3, 2000.
Corrections and/or additions should be emailed to Virginia.
VI. Update on Southeast Asia Technical Services at Individual Institutions
- Berkeley: A new part-time staff was hired to catalog Southeast Asia materials,
primarily Vietnamese. Original Vietnamese cataloging will be done on a limited
basis.
- Cornell: Sari Devi Suprapto, the Thai cataloger will retire in June.
With Sari's retirement, Cornell will also lose original Lao cataloging capability.
A new Thai cataloger was hired last year. A new Burmese assistant was hired
to input records.
- Harvard: In the midst of a retrospective conversion project,
the Harvard-Yenching Library is outsourcing their Vietnamese materials to OCLC.
Chan Phan reported that they plan to complete their shipment of the Vietnamese
titles to OCLC by the end of June. There are a total of 9,000 titles. The question
of cost difference to outsource between RLIN and OCLC was raised.
- Hawaii: At
this point in time, original Malay, Indonesian and Thai cataloging are done
on a limited basis.
- UCLA: Rebecca Aiken is the new Southeast Asia bibliographer.
She is responsible for collection development, cataloging and reference. Her
language expertise is Chinese, Indonesian and Malay. Two staff members help
with Vietnamese and Thai cataloging. Lund University, Sweden: Recently created
a new Asian collection.
- Michigan: Sujira Messanga (Thai & Lao) and Son Le (Vietnamese)
do full level original cataloging. Susan Go creates original catalog records
for all Philippine languages. A part-time Indonesian/Malay assistant does original
cataloging and Susan/Sujira review the cataloging records. A student assistant
was trained to do Burmese cataloging.
- Northern Illinois: Ete Olson just returned
from a book-buying trip in Thailand. She will assist to catalog the acquisitions
material as time allows. The Burmese backlog is being processed.
- Ohio: Conduct
Chinese cataloging; outsource Japanese and Korean cataloging to OCLC.
- Oregon:
Outsource Thai and Vietnamese cataloging to OCLC.
- Yale: Hired a full-time Thai
acquisition assistant in January who will work closely with Kim Tran. Kim will
train the assistant to catalog Thai material.
VII. New Business
A) Update on CORMOSEA Library of Congress Subject Headings Group Proposals
Kim Tran gave an update on the Library of Congress Subject Headings (LCSH) group
proposals submitted by the Subcommittee in December 1999. Virginia Shih had
forwarded them to LC. Ruta Penkiunas, our contact at LC for subject proposals
informed both Virginia and Kim that the proposals must follow the guidelines
on the LC Program for Cooperative Cataloging homepage. The information is available
under: http://lcweb.loc.gov/catdir/pcc/saco.html. Thus, as time allows, Kim
has been working on each of the proposal and tries to resubmit it. It is still
at the beginning stage to format the proposals as per LC guidelines.
Susan Go volunteered to work with Sujira Messanga to submit the Thai/Laos proposals
directly. Susan will work with William Tuchrello on his comment to use "1893
- and then use 1954 - for Laos".
Kim asked the Subcommittee if there was any interest in discussing the usage
and definition of "Montagnards", a term referring to any member of the hill-dwelling
peoples of the Indochinese Peninsula. In Vietnam, the Montagnards include speakers
of Mon-Khmer languages such as the Bahnar, Mnong, and Sedang and speakers of
Austronesian (Malayo-Polynesian) languages such as the Jarai, Roglai, and Rade
(Rhade). LC currently used the subject heading "Montagnards (Vietnamese people)".
The Subcommittee felt that there was no need at this time to either discuss
or change the usage of the term.
B) Propose a Subject Authority Cooperative Training Workshop in 2001
Kim Tran proposed a SACO training workshop in the 2001 annual meeting. It will
provide the necessary training for subject heading proposals following LC's
guidelines and form (http://lcweb.loc.gov/catdir/pcc /saco.html). Kim also proposed
that CORMOSEA should work cooperatively with the Council on East Asian Libraries
(CEAL) so that the demand would assure its occurrence. She will correspond with
LC and CEAL for the logistics. She attended the Asian Librarians Liaison Committee
meeting to propose the SACO workshop to the representatives of CEAL and CONSALD
(Committee on South Asian Libraries and Documentation) for input. Updates will
be sent by email.
